ICA Events Assistant (Part-time)
Virginia Commonwealth University
Richmond, VA
Full-time
Administration / Clerical
Posted on May 6, 2024
The Institute for Contemporary Art (ICA) at Virginia Commonwealth University is seeking a part-time Events Assistant. The role provides administrative and on-site support for a wide variety of programs and events at the ICA, including: artist talks, performances, film screenings, symposia, festivals, donor events, and opening receptions. The Events Assistant works most closely with the ICA's Special Events Manager and the Head of Program Production.
The Events Assistant interacts with a wide variety of people: staff from all of the ICA's departments, artists, performers, visitors, and vendors, such as caterers, A/V techs, and piano movers. Some working hours will be spent completing tasks at a computer, while others will be active in the ICA's public spaces (auditorium and forum, for example). The nature of the job requires someone who is flexible, creative, and can think quickly on their feet, and who is able to attend to event details and persnickety administrative tasks with patience.
Responsibilities include:
- Support event setup and breakdown
- Serve as on-site manager for selected small-scale events
- Greet and assist event attendees
- Coordinate with museum staff and volunteers to ensure seamless event operations
- Assist in managing event RSVPs, registrations, and ticketing processes
- Prepare event materials such as programs, name tags, attendee lists, and other deliverables
- Organize and maintain event inventory, supplies and equipment
- Organize in-house event supplies (linens, tables, chairs)
- Monitor event spaces to ensure they are clean, organized, and presentable at all times
- Perform other duties as assigned to support the museum's overall mission and goals
The person in this role can expect to work about 20 hours per week, depending on the program schedule, and must be available to work evening and weekend hours. The Events Assistant works primarily on-site at the ICA.
If you have experience or interest working in hospitality, are comfortable interacting with a wide variety of people, are interested in arts and culture, and are committed to contributing to an inclusive and equitable place of work, please apply.
Salary Range:$17-22, depending on experience
Position Details:
Department: Institute for Contemporary Art
Employment Type: Hourly (part time)
FTE: .50 (about 20 hours per week)
Exemption Status: Non-exempt
Contact
Traci Garland, thgarland@vcu.edu
